Pyrford Neighbourhood Forum Constitution
As amended and approved at the Annual General Meeting on 28th October, 2016
1 Purpose and Objects
1.1 The Pyrford Neighbourhood Forum (‘PNF’) is a neighbourhood forum as defined in the Town & Country Planning Act 1990 as amended by the Localism Act 2011 (‘the Act’).
1.2 The purpose of PNF is to further the social, economic and environmental well – being of the Pyrford Area as defined in section 2 below (‘the Area’) by acting for the Area under the provisions of the Act and thereby developing a sustainable community in the Pyrford Area.
1.3 PNF will Monitor development management policy and its application in the Area and maintain, in partnership with the Local Planning Authority, the Neighbourhood Development Plan approved at Referendum by local residents on 15 December 2016.
1.4 PNF will engage with the Local Planning Authority (LPA) to determine general infrastructure project priorities and the deployment of any CIL revenues that might arise.
1.5 PNF will engage with the appropriate local authorities to maintain and improve the local road infrastructure and safety.
1.6 Preserve and enhance both the ‘common land’ and the conservation area within the Pyrford Area
1.7 PNF may Initiate Neighbourhood Development Orders or Community Right to Build Orders, identify Assets of Community Value, or carry out any other permitted actions.
1.8 PNF will act in accordance with General Policies and Principles set out in section 5 below.
2 The Pyrford Neighbourhood Area (‘the Area’)
2.1 The Area shall be the area outlined in red shown in the map in Appendix 1 and may be changed by the Forum Committee as it considers necessary from time to time and will be finally determined on designation by the relevant authorities.
2.2 The Area is basically defined as that part of the Church of England Parish of Wisley with Pyrford that lies within the Borough of Woking.
3 Membership and Organisation
3.1 Membership of PNF is open to:
- residents living in the Area, either as individual members or via representative bodies such as those outlined below;
- proprietors of local businesses and individuals who work in the Area;
- Ward Councillors from the Borough of Woking representing any part of the Area.
- Surrey County Councillors covering Pyrford.
3.2 Associate membership (non voting) is open to individuals who feel a connection to Pyrford but do not live in the Area.]
3.3 Affiliate membership (non voting) is open to:
- representative Residents’ Associations, friends’ groups, and amenity societies and associations, collectively described herein as ‘Organisations’. Affiliated organisations are listed in Appendix 2. This list will be updated from time to time as necessary;
- the Conservation Area Advisory Committee[s] (CAAC).
3.4 PNF will aim for as wide a representation of communities in the area as possible. Membership and organisation of PNF are set out in section 3 below.
3.4 A Committee comprising up to 15 members will be elected at each AGM to carry out the day-to-day work of the Forum. The quorum for the Committee will be 6 members.
3.5 The Committee will elect the following officers of the Forum from its number: Chairman, Vice Chairman, Secretary and Treasurer. Officers will serve for one year and be subject to re-election, and there will be no limit to the number of terms an officer may serve. The Chairman (or the Vice Chairman when acting as Chairman will have a casting vote at any Committee or General Meeting.
3.6 The Committee will direct and oversee the work of the Forum and will meet at least quarterly for this purpose.
3.7 Subcommittees or working parties may be appointed by the Committee to carry out specific tasks, to consider policies and to advise the Committee. Such bodies may be appointed from within or outside the membership of the Forum but will be responsible to the Committee.
3.8 The Committee may co-opt up to three additional members to the Committee in any year. Co-opted members will have the same voting rights as other Committee members. A co-opted member may be elected as an officer.
3.9 Councillors representing the Pyrford Ward in both WBC and SCC will be invited to all Committee Meetings and will have the same voting rights as other Committee members.
3.10 The Secretary will make minutes of General and Committee Meetings available to the members of the Forum within three weeks of the meeting unless impracticable. Organisations which are affiliated to PNF will be encouraged to communicate such information to their membership.
3.11 Annual General Meetings will normally be held in September or as close to such date as practicable. An Extraordinary General Meeting may be called by decision of the Committee or by 30 members of the Forum applying to the Secretary. For all General Meetings, a notice of the meeting and details of any resolutions to be put to it will be sent to all Forum members at least 21 days before the meeting.
3.12 At any General Meeting each member present will have one vote. Where practicable, arrangements will be made to enable members unable to attend to appoint a proxy. Decisions of General Meetings will be by simple majority except in the cases set out in section 6 below. The quorum for a General Meeting shall be 21 members.
3.13 Notices to members will be deemed delivered if sent to the member’s last notified email address, or (where no email address is given) sent by post to the last notified address.
3.14 The Forum will have the power to raise funds as necessary for its activities, by grant, donation or any other appropriate means.
3.15 The Committee will open one or more bank accounts as necessary in the name of the Forum. All funds raised for the Forum will be held in such accounts. The Committee will nominate bank signatories.
3.16 The Committee will where necessary insure any assets it holds, and by insurance or otherwise indemnify its officers against liabilities arising from their work for the Forum, apart from fraud or willful neglect.
3.17 Subject to funding, the Committee may commission advisory services, surveys or any other activity in support of the Objects.
Register of Committee Members’ Interests
3.18 The Secretary will keep a Register of Committee Members’ Interests detailing any financial interests in the Area or any other interest which could be deemed to have an influence on decisions likely to come before the Committee. Members will abstain from voting on any matter in which they have a financial interest.
4 General Policies and Principles
4.1 PNF will take the distinctive character and heritage of Pyrford into account in all its actions, and will aim to ensure that all development in the Area preserves or enhances this character.
4.2 PNF will strive to retain and promote the Green Belt in the Area, preserving countryside and biodiversity.
4.3 PNF will aim to promote Pyrford as a vibrant business and residential community.
4.4 PNF will aim for improvements in the local environment including those directed towards carbon reduction.
4.5 PNF will generally support actions aimed at generating employment in the Area and the wider community.
4.6 PNF will promote policies to maximise social benefit, community links, services for young people, crime reduction and support for elderly and vulnerable members of the community.
4.7 PNF will operate respecting all differences including gender, age, ethnicity, religion, sexual orientation, disability and income.
4.8 PNF will encourage all interested residents and all representative groupings of residents or businesses in the Area to become members of PNF and to work alongside PNF to further their joint objectives.
4.9 PNF will endeavour to monitor development in areas immediately adjoining the Area and to co-operate with forums and / or authorized bodies in adjoining areas with the intent of ensuring that the objectives of this constitution are met.
4.10 Consultation with adjoining neighbourhood forums and wards will take place where any development in Pyrford directly affects other communities.
5 Amendments and Dissolution
5.1 Amendments to the body of this Constitution will be by decision of a General Meeting carried out in accordance with 3.10 and 3.11 above, with the exception that such a vote will only be carried if supported by 75% or more of those voting.
5.2 PNF may be dissolved by decision of a General Meeting specifically called for this purpose and carried out in accordance with 3.10 and 3.11 above, with the exception that such a vote will only be carried if supported by 75% or more of those voting.
5.3 In the event of dissolution, any property or funds held by PNF will be
- subject to the agreement of the Members at General Meeting, allocated to one or more nominated organisations set up to continue the work of PNF, or
- 1n the absence of any such organisation and subject to any statutory regulations, distributed equally to the constituent local organisations who are its members (but not to individual members).
5.4 In accordance with the Act, a formal review of the functions and achievements of PNF will be carried out five years after its formation. Following such review, and consultation with its members, PNF will decide to continue, amend or dissolve itself as considered appropriate
Map of proposed Pyrford Neighbourhood Forum Area
For a map of the Forum area please cliick here
Pyrford Neighbourhood Forum affiliated organisations
|Byfleet, West Byfleet & Pyrford Residents’ Association||www.the-residents.org|
|Horsell Common Preservation Society||www.horsellcommon.org.uk|
|Pyrford Village War Memorial Hall||www.pyrfordvillagehall.co.uk|
|Pyrford and District Social Club||www.pyrfordsocialclub.com|
|Church Parish of Wisley with Pyrford.||www.wisleywithpyrford.org|
|Friends of St. Nicholas’ Church, Pyrfordfirstname.lastname@example.org|
|Pyrford and Wisley Helping Othersemail@example.com|
|Pyrford Church of England (Aided) Primary School||www.pyrford.surrey.sch.uk|
|Pyrford Little Theatre||www.pyrfordlittletheatre.org.uk|
|Arbor Youth Centrefirstname.lastname@example.org|
|Pyrford & Wisley Flower Showemail@example.com|
|Pyrford Cricket Club||www.pyrfordcricketclub.co.uk|
|Pyrford Guides, Brownies and Rainbows
The Pyrford Guide and Scout Parents Association
|Pyrford Saddle Clubfirstname.lastname@example.org|
|Daisy Tuffen Flower Club (Pyrford)||email@example.com|
|Pyrford Judo Club||www.pyrfordjudo.com|